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How Hitech i2i scaled property record processing from 2 to 345 counties

How Hitech i2i scaled property record processing from 2 to 345 counties

345

counties

8K

docs / day

6-

week ramp

100%

critical field accuracy
Client Overview

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Client Profile:

The client is a leading U.S.-based provider of property intelligence and real estate data solutions, delivering comprehensive property insights to real estate professionals, lenders, and analytics platforms. The platform aggregates public property records from county recorder offices across the United States to provide ownership history, tax data, sales activity, mortgage details, and property analytics.

To expand nationwide data coverage, the client required a scalable solution for the acquisition and digitization of county property records, including deeds, mortgages, assignments, releases, liens, and foreclosure-related documents. Hitech i2i implemented a document acquisition and structured data extraction workflow, enabling automated document collection and standardized data delivery into the client’s platform.

The ability to process thousands of documents daily and onboard hundreds of counties in a short timeframe has been transformative. Hitech i2i helped us accelerate growth while maintaining consistent data quality.

Property Intelligence Platform

Property Intelligence PlatformSenior Director, USA

The Challenges

  • Counties had different rules, terms, and access restrictions for document retrieval.
  • Some county portals allowed automated scraping while others required manual login workflows.
  • Property documents across counties followed different formats and indexing structures.
  • Extracted data required standardization and normalization according to client-defined schemas.
  • A scalable yet reusable framework was needed to support hundreds of counties.

The Hitech i2i Solution

  • Automated web scrapers developed to acquire property documents from county websites.
  • Reusable acquisition framework built to adapt to county-specific access rules.
  • Digitization pipeline extracting structured data from deeds, mortgages, assignments, liens, and releases.
  • Standardization and normalization of extracted data aligned to client-defined schemas.
  • Double quality-check workflow implemented for validation of critical fields.
  • Batch processing pipeline delivering structured records every three days.

The Result

  • Rapid expansion from 2 counties to 345 counties within six weeks.
  • Processing capacity increased from 1,200 to 8,000 documents per day.
  • 180,000 property documents digitized per month across counties.
  • 100% accuracy achieved for critical fields through dual quality checks.
  • 95% accuracy maintained for all other extracted fields as per SLA.

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